The Wedding Day Proposal is designed for couples who are comfortable planning the details of their special day but desire assistance in the final weeks with organizing and pulling everything together. I am happy to customize this package with additional services if needed.

Wedding Day Proposal


Kim A. Hunt Coordination

Pre-Wedding Planning


  • Provide list of preferred vendors
  • Initial 1 hour consultation to discuss overall vision of the wedding
  • Final meeting 6 weeks prior to wedding day to walk through wedding and reception sites, finalize event details, and determine logistics
  • Assist in creating floor plan/layout of ceremony and reception
  • Follow up calls/emails placed to all vendors confirming arrival times and details
  • Review all rental orders
  • Create and provide a timeline for you and all of your vendors for the wedding day
  • Coordinate rehearsal run through the evening before the wedding

Day of Wedding Coordinating


  • On site 3 hours prior to ceremony
  • Confirm vendor arrivals and deliveries 
  • Oversee ceremony and reception set up/tear down
  • Assure d├ęcor and set up is according to clients predetermined wishes
  • Final placement of personal items on tables such as toasting flutes, sign in book, table numbers, etc.
  • Serve as main point of contact for all vendors
  • Distribution of personal flowers and boutonnieres to wedding party and family
  • Line up wedding party and cue ceremony
  • Assist photographer with organizing post ceremony photos
  • Act as liaison for bridal party, family, and guests throughout the wedding day and troubleshoot any problems that arise
  • Coordinate flow of entire reception including cueing the DJ for all important announcements including first dance, cake cutting, bouquet and garter toss, departure of the bride and groom, and any other specialties that might be taking place. 
  • Prep bridal party and family for important moments
  • Arrange special bride and groom dinner in private space
  • Preparation of couple's "to go" meal
  • Collect gifts and personal items upon conclusion and place in designated vehicles
  • Arrange for boxing of wedding cake and deliver to designated person/vehicle
  • Distribute final payments/gratuities to vendors
  • Stay throughout evening to assure that all goes smoothly and all vendors leave the facility in good condition

Wedding Planning Proposal

Many busy couples prefer to have a coordinator involved throughout the planning process, to assist in the creation of the overall vision of the wedding weekend and handle the many details involved. This package includes everything in my Wedding Day Proposal, and the following additional services.

  • Customized budget according to your spending goals - includes payment schedule 
  • Provide to client a wedding task list
  • Assistance with engagement announcement for publication
  • Provide vendor recommendations that match your style and budget
  • Schedule vendor meetings and review all contracts
  • Attend up to 3 vendor meetings
  • Assist with rental order
  • Block hotel rooms for out of town guests
  • Assist in selecting "save the date" cards, wedding invitations, and ceremony programs
  • Coordinate transportation service and schedule
  • Create a timeline/itinerary for wedding party and family to include arrival times, locations, hair and make-up times, etc. for wedding weekend
  • Meet with bride the week of the wedding to pick up all personal items
  • Delivery of guests welcome gift bags